Portage is Hiring a Project Officer

Hiring Organization: Canadian Association of Research Libraries (CARL)
Job Title: Project Officer
Job Location: Flexible
Application Closing Date: Tuesday September 8, 2020 at 5:00 PM EST

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Launched in 2015 by the Canadian Association of Research Libraries (CARL), the Portage Network (Portage) collaborates with stakeholders from across the research ecosystem to develop and coordinate expertise, platforms, services, and technology in support of research data management, aimed to facilitate the adoption of data stewardship best practices by researchers and institutions.

The Project Officer that CARL seeks is a bilingual, dynamic, library professional who has strong communication and project management skills and is eager to work on a pan-Canadian basis. The ideal candidate will bring prior experience or a demonstrated interest in academic library issues such as research data management.

The Project Officer will be a member of the CARL Portage Secretariat, reporting to the Portage Director. The position will provide collaborative communications, research, documentation, coordination, logistics, and overall project management support to the Portage Secretariat and one or more of its strategic committees and/or initiatives. Projects envisioned for the employment period include but are not limited to: repository certification, website renewal, persistent identifier initiatives, platform testing, and supporting Expert and Working Group initiatives in collaboration with other Secretariat members. Overlapping engagement with multiple current and emerging projects/initiatives is anticipated.

The employment period will be October 1, 2020 – March 31, 2021 (6-months). Renewal is possible, subject to funding availability, excellent performance, and evolving operational requirements.

Note:  A secondment or academic leave of a qualified individual from a CARL member institution or other Canadian academic library would be considered.


  • Support the development and execution of project plans in collaboration with the Portage Director and specific project lead(s);
  • Provide project coordination, communications, research, documentation, and meeting support;
  • Support the on-time, on-budget delivery of planned deliverables and outcomes and track expenditures of funds;
  • Liaise with Chairs and members, leading or contributing on projects, finalizing reports and publications, producing related website content and other documentation, organizing events and managing logistics;
  • Contribute to the operations of the CARL Portage Secretariat, participating in regular or special tasks as requested by the Portage Director, including web content development, social media, and production of communications and information products;
  • Support the strategic development of CARL Portage by maintaining an awareness of current trends in the Canadian RDM landscape.


  • Masters-level degree in information management, library and information studies, computer science or related field; or advanced degree in a subject discipline with a research data emphasis; or strong applied research experience (research manager, research associate, data manager); or equivalent;
  • Highly developed oral and written communication skills, particularly the ability to explain complex concepts to a wide variety of users;
  • Ability to communicate effectively orally and in writing in both French and English;
  • Ability to interact with association members, project participants, co-workers, staff of other organizations or government with courtesy, discretion and tact.
  • Experience undertaking research, analysis, and writing (e.g., reports) in an employment setting;
  • Aptitude for complex, analytical work with an attention to detail, and the ability to manage multiple priorities and competing deadlines;
  • Excellent organizational, time management, collaborative and problem-solving skills;
  • Ability to follow direction and to exercise responsible independent action;
  • Proficiency with standard office software applications.


Candidates with the following qualifications may be preferred. These should be explicitly described in the applicant’s cover letter:

  • Professional experience in an academic, special, or research library, or equivalent relevant experience is highly desirable;
  • Education, training or experience in any of the following: data management, communications, project management;
  • Familiarity with technologies supporting CARL Portage’s web and social media presence, including: WordPress, Twitter, YouTube, Zoom, GSuite, and survey software (Eventbrite, Google Forms)


  • The position location is flexible as work may be performed remotely with frequent teleconferencing.
  • Work week: 35 hours, Monday to Friday within normal business hours, with some flexibility.
  • Occasional travel for meetings or conferences.
  • Overtime may be required from time to time.
  • Position start date: October 1, 2020
  • Position end date: March 31, 2021


Salary will be commensurate with education and experience. CARL offers a competitive benefits package.


CARL is committed to building a skilled and diverse workforce, reflecting the values and principles of employment equity. We encourage you to indicate if you belong to one of the groups designated by the Employment Equity Act when you apply. Additionally, CARL is committed to providing an inclusive and barrier-free work environment. Please indicate if any accommodations are required during any phase of the evaluation or hiring process. Information provided will be treated discretely and remain confidential. Government of Canada information on employment equity and designated groups can be found here.

CARL definitions for equity, diversity, and inclusion can be found here.

For further information on CARL’s collection of personal data, please see here.


An application will comprise:

  1. A cover letter specifically detailing your qualifications for each of the Requirements and Preferred Qualifications listed above, as well as your salary expectations;
  2. An up-to-date and complete CV.

Applications must be received during the posting period.

Shortlisted candidates will be contacted for an interview and asked at that time to supply names and contact information of three references who are knowledgeable about your work, at least one of whom is a current or recent direct supervisor. Shortlisted candidates proposing a secondment arrangement should confirm, prior to interview, that they have their institution’s support.

Please submit your application package via email to:


To the attention of:

Jeff Moon
Director, Portage
Canadian Association of Research Libraries
Suite 203, 309 Cooper St
Ottawa, ON K2P 0G5

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