Portage is Hiring a Training Coordinator!

Hiring Organization: Canadian Association of Research Libraries (CARL)
Job Title: Training Coordinator
Job Location: Flexible
Application Closing Date: Thursday, July 23, 2020 at 5:00 PM

(printable PDF version)



Launched in 2015 by the Canadian Association of Research Libraries (CARL), the Portage Network (Portage) collaborates with stakeholders from across the research ecosystem to develop and coordinate expertise, platforms, services, and technology in support of research data management, aimed to facilitate the adoption of data stewardship best practices by  researchers and institutions.

CARL is hiring a full-time Training Coordinator to help develop a nationally-coordinated research data management training program in Canada. The Training Coordinator will be a member of the CARL Portage Secretariat, reporting to the Portage Director. The position will be funded initially by transitional funding from Innovation, Science and Economic Development Canada and would transition to the new Digital Research Infrastructure organization as it develops.

This position will be filled through a secondment of a qualified individual from a CARL member or other Canadian academic institution or through a direct hire.

The initial employment period will be from September 1 2020 to March 31, 2021 (7 months). Renewal or permanent appointment is possible, subject to funding availability, excellent performance, and evolving operational requirements.


  • Support the work of the Portage Network of Experts, in particular the Portage Training Expert Group (TEG) and all other Portage working groups engaged in training;
  • Collaboratively develop a nationally coordinated research data management training program in Canada that addresses a range of roles including researchers, librarians, and other data professionals. This will include both direct and train-the-trainer approaches;
  • Work with the Portage Secretariat and the Portage Network of Experts to offer RDM training in Canada;
  • Develop national, regional, and local approaches, relationships, and partnerships for offering RDM training at all three levels;
  • Collaboratively identify gaps and create a variety of training materials and learning objects;
  • Take a leadership role in the development of a training program that incorporates a variety of approaches and formats (e.g. in-person, webinars, online modules, web guides, workshops) in both English and French;
  • Review and update (as needed) existing Portage training materials to ensure accuracy and usability;
  • Work to provide training resources and offerings that are accessible and adaptable under Creative Commons or other license;
  • Ensure that training is available to meet a variety of training needs from beginner to advanced as well as cover from general research data management principles to more advanced and specific functional areas;
  • Provide guidance on developing assessment measures to evaluate Portage training materials and opportunities;
  • Represent Portage at training events, professional meetings, and conferences. This may include delivery of RDM training on behalf of Portage;
  • Pursue grants and other funding opportunities for RDM training


  • Experience developing and offering training or teaching, preferably at a post-secondary level;
  • Understanding of the principles of research data management;
  • Familiarity with technologies that are used to support learning such as libguides, WordPress, webinars, and creation of instructional videos;
  • Aptitude for complex, analytical work with an attention to detail, and the ability to manage multiple priorities and competing deadlines;
  • Initiative, innovation, resourcefulness and flexibility in order to develop relationships across Portage Network of Experts and beyond;
  • Experience with curricular design or educational program development;
  • Knowledge of pedagogy and the effective application of different teaching styles to support diverse learning preferences;
  • Familiarity with technologies that are used to support learning
  • Highly developed oral and written skills, particularly the ability to explain complex concepts to a wide variety of users;
  • Strong relationship-building skills;
  • Excellent organizational, time management, collaborative and problem-solving skills;
  • Ability to interact with association members, project participants, co-workers, staff of other organizations or government with courtesy, discretion and tact.


Candidates with the following qualifications may be preferred. These should be explicitly described in the applicant’s cover letter:

  • MLIS from an ALA-accredited institution or equivalent;
  • Professional experience in an academic, special or research library, or equivalent relevant experience, is highly desirable;
  • Ability to communicate effectively both orally and in writing in French and English.
  • Experience with curricular design or educational program development;
  • Grant writing experience, particularly with the Tri-Council;


  • The position location is flexible as work may be performed remotely with frequent teleconferencing.
  • Work week: 35 hours, Monday to Friday within normal business hours, with some flexibility.
  • Occasional travel for meetings or conferences.
  • Overtime may be required from time to time.


A secondment of a qualified individual from a CARL member institution or other Canadian academic institution is seen to be beneficial to CARL, to the home institution, and to the seconded individual. In such a case, the salary offer would be commensurate with the individual’s existing salary.

For a direct hire the salary for this position will be commensurate with education and experience. CARL offers a competitive benefits package.


CARL is committed to building a skilled and diverse workforce, reflecting the values and principles of employment equity. We encourage you to indicate if you belong to one of the groups designated by the Employment Equity Act when you apply. Additionally, CARL is committed to providing an inclusive and barrier-free work environment. Please indicate if any accommodations are required during any phase of the evaluation or hiring process. Information provided will be treated discretely and remain confidential.

Government of Canada information on employment equity and designated groups can be found here.

CARL definitions for equity, diversity, and inclusion can be found here.

For further information on CARL’s collection of personal data, please see here.

All qualified applicants are encouraged to apply; however, Canadians and permanent residents will be given priority.


An application will comprise:

  1. A cover letter specifically detailing your qualifications for each of the Requirements and Preferred Qualifications listed above;
  2. An up-to-date and complete CV.

Applications must be received during the posting period.

Shortlisted candidates will be contacted for an interview and asked at that time to supply names and contact information of three references who are knowledgeable about your work as least one of whom is a current, or recent direct supervisor. Shortlisted candidates proposing a secondment arrangement should confirm, prior to interview, that they have their institution’s support.

Please submit your application package via email to:

To the attention of:
Jeff Moon, Portage Director
Canadian Association of Research Libraries

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